Importing documents from Transkribus

As an Arkindex user, it is possible to import your Transkribus collections on the Arkindex platform. There you will find the architecture of your collection (folder, page) and the transcriptions you have made.

To import a Transkribus collection, you will first need to share that collection with the user in Transkribus, then log in with your Transkribus email and password on Arkindex, and enter the ID of the collection you want to import.

Note: Depending on the instance of Arkindex, the user to whom you need to share the collections may be different. The user is reminded on the Transkribus import page.

Share your collection

You will be asked to share your collections with the user The sharing of your collections is done with the Transkribus application.

At this stage we recommend that you note the collection ID. You will need it for the next steps. (In this example it would be 43135).

Sharing the collection with this user allows us to import the collection smoothly without having to store you password or ask you to log into Transkribus several times. Please share your collections only with the role reader to avoid security problems.

How to access the Transkribus import on Arkindex

The Transkribus import page is available in the user menu, on the top right under your email. This menu appears when you hover over your email.

Validate the user account

If this is the first time you're importing a collection from Transkribus, Arkindex will ask you to log in with your Transkribus email and password. This password will not be stored by Arkindex. It is only used to check that you are the owner of the Transkribus account. If the email and the password are correct, only your email will be stored on the Arkindex instance.

Once you have successfully completed this step, your Transkribus email is saved by Arkindex and you will not need to log in again to import a collection (even if you change your Transkribus password). If you want to log in with another Transkribus account, you will need to go through this authentication process again.

Import a Transkribus collection

If you have already registered your account, a new page is available. You will find there a reminder of the registered Transkribus email. From this page you can import a Transkribus collection or change your Transkribus account.

Finally, you must enter the collection's Transkribus ID, which you can find in the Transkribus application. After checking that the collection ID is correct, you will be redirected to the import status page.

Moreover, a new project is created with the name Transkribus collection n°{collection ID}. By default, the project is not public, its description is empty and contains the following elements:

  • Volume that is the equivalent of the Transkribus folder
  • Page
  • Paragraph that is the equivalent of the Transkribus region
  • Text line

Change the user account

If you want to import collections from a different Transkribus account, you can modify the Transkribus account linked to Arkindex. Arkindex will not store your password, only the e-mail address.